COIC disclosure due January 31

Per the Conflicts of Interest and Commitment (COIC) Policy and the COIC Procedures, Applications, and Guidance Document, all faculty, professional and scientific staff, contract staff, graduate assistants, and postdoctoral scholars are required to disclose whether or not they believe they have a conflict. Failure to disclose may result in sanctions or disciplinary actions in accordance with the Iowa State University misconduct policies and procedures.

The COIC disclosure is accomplished through an electronic process on AccessPlus, at https://accessplus.iastate.edu/frontdoor/login.jsp. The COIC disclosure site contains a screening question and then a ‘Graduate Assistant Form,’ ‘Short Form,’ or ‘Standard Form’ for your disclosure based upon your position responsibilities and your answer to the screening question.

Instructions for completing your COIC Disclosure:

  1. Sign into AccessPlus, click on the ‘Employee’ tab, and then click on ‘COIC Disclosure’ on the left side bar
  2. In the upper left hand corner, select ‘Create/Update’
  3. Answer the ‘Screening Question’
  4. Answer the questions on the ‘Graduate Assistant Form’, ‘Short Form’ or ‘Standard Form’ to which you are directed. If asked to provide information about one of your external activities, please give enough detail that reviewers not familiar with your situation can understand. Avoid abbreviations when possible.
  5. Verify that your supervisor, or the major administrative unit head for your employing department, is listed in the supervisor field; or use the drop down list to select your supervisor or unit head
  6. Click on the ‘Submit’ button to forward the form to your supervisor for review
  7. As necessary, update your COIC disclosure form throughout the year to reflect any changes in your situation

Please complete your annual disclosure on or before Tuesday, 01/31/2017. Questions about the COIC disclosure process can be directed to coi@iastate.edu.